Thank You Letter Examples

The Value of the Thank You Letter

Once your job interview is over you should begin writing a thank you letter to the employer. Thank you letters are your opportunity to show the employer that you are serious about your desire to land the job. These letters provide you with an opportunity to show your interviewers that you were listening and that you were honored that they took time out of their day to interview you.

Thank You Letter Format

Thank you letters do not have a strict format the way cover letters do. Still, they do have a basic setup. Your thank you letter should be written in the following style:

  • Your address
  • Date
  • Employer name and address
  • Salutation
  • Body Paragraph(s)
  • Closing and name

How to Write the Body Paragraphs

There are many ways to write a thank you letter. It is a good idea to review thank you letter examples for tips and ideas on designing its content. The body paragraphs should start by thanking your interviewers for the time they spent out interviewing you. The rest of the body can be dedicated to:

  • Ask additional questions about the employer or the position.
  • Provide a better response to questions that you struggled with.
  • Add additional information about your candidacy relevant to the position.

You add any or all of the above list. The only rule is that you should at least add one of those in order to make your content interesting to the employer. Experts recommend that you ask at least one interesting question that causes the employer to think in order to keep you on their mind long after the interview.

Once you have written the main body, you should sign off with a statement such as “I believe my skills, knowledge and experience make me an ideal fit for the position,” an additional thank you, and a mention of a follow up such as “I look forward to hearing from you soon.”

Sell Yourself to the Employer

Thank you letters are an important part of the interview process. They provide you with an additional chance to sell yourself to your interviewer. Keep everything in the thank you letter positive and professional.

Tips for Preparing the Thank You Letter

Thank you letters can be difficult to write. Great thank you letters can win over employers that were on the fence about your candidacy and so it is important to prepare to write your thank you letter before the interview has completed:

  • Keep track of the names of everyone you interviewed with.
  • Think of at least one interesting question to ask in the thank you letter during the interview.
  • Make note of any weaknesses during your interview that you can address in the letter.

Look at thank you letter examples before writing your letter. Thank you letter samples can be a big help in understanding the correct language and structure.

Sending Your Thank You Letter

You may send your thank you letter through standard mail or email. Hand sign your letter if sending through standard mail and make sure it is in the mail the same day as your interview. Use the direct email address of one of your interviewers. Make sure you have attached any documents that your employer has requested to your thank you letter.