Delegating Tasks and Responsibilities – Show You Can

FEBRUARY 22, 2015 | BY LIA
Delegating Tasks and Responsibilities

“It’ll be quicker if I do the job myself.” No, it really won’t.

Being able to delegate tasks to team members is a key leadership quality that employers look for in their managers. If you do not delegate tasks and responsibilities effectively you risk ending up with too much work, not enough time, and lots of undue stress. These are all bad results for a manager.

This is why many interviewers will ask you about how you delegate tasks and responsibilities. It is a Common Management Interview Question which not only tests your ability to trust and grow your team but also requires excellent communication skills.

How do you decide to delegate tasks and responsibilities to your team?

“I always begin by giving careful consideration to which tasks are appropriate for delegation and who is the best person in the team to receive these tasks. This often depends on current workloads, time constraints and each individuals experience level and development needs.

I find the best tasks to delegate are those in which my team members have more expertise or information on than I do. This is especially true if they are day-to-day type activities, I find my team members can then perform these better and faster than I can.
If on the other hand the tasks are critical to the success of the project or the organisation as a whole, then I tend not to delegate those. High profile tasks that have a low tolerance for mistakes are often better managed by me. For instance, responsibilities that have to do with strategic initiatives, recruitment of new team members, confidential information etc…

The most important aspect of delegation is how it is actually executed. I always ensure that I:

  • Clearly explain my expectations both in terms of what I need accomplished and why it’s important and link it to an organisational goal if appropriate.
  • Set up regular status checks to ensure the work is being completed according to the plan at each relevant stage.
  • Explain how much support I will provide and whether I prefer the person working on the task to wait for my instructions or make independent recommendations and decisions.”

In this answer you have been clear about which tasks and responsibilities you feel are appropriate to delegate and also the process you go through to ensure a positive outcome each time. It gives the interviewer a clear idea of your Management Style and your Communication Skills.

See Also: Related Post – How Do You Motivate Employees

See Also: Related Post – How Do You Set An Example For Those Around You

 

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